Bishops Hull Hub

October 2020 Update

October 2020 Update

Construction Update

As I am sure you are all aware from visiting the playing field, our construction works are going very well indeed. Even through hard times this year due to the Covid pandemic, we have progressed forward without delay. With rigorous safety planning, early ordering of materials and perseverance we have safely maintained the construction throughout this year.
The only delay we have experienced is in the delivery of roofing tiles due to the Manufacturer being unable to meet current demands, leading to a general shortage of supply and an extended delivery time of 14-16 weeks from the date of the order. The original delivery was scheduled for 12/10 but this has now been extended by a further 6 – 8 weeks. Additional measures have been put in place to protect the roof over the winter months until the roof tiles can be secured.
The internal walls are being fitted now with the building insulation complete and windows now in place, the reality of the Hub building is really starting to take shape.

Finances

In general, the construction finances are looking strong, but the contingency fund has been significantly hit by the increased sewer diversion works and cost of building materials has increased by 5-10% due to the struggling economy.

Loan Repayments
To complete the project finances, we have a Public Works loan (from Parish Council) totalling £50,000.00 to be repaid by Hub @ £917.69 half yearly, commencing 1/11/2020 until 22/05/2069. This was accounted for in the construction costs until the anticipated opening. Due to the risk of the public restrictions from the Covid pandemic, our short term revenue is unknown.

To give us financial security, we are looking for 25 people (ideally taxpayers) who would be willing to set up a Standing Order for a minimum monthly payment of £5 over a fixed period of one (or preferably two) years to help us help maintain our loan repayments.

All contributors would be entitled to a free cup of coffee or tea, for each monthly payment made, at our monthly Hub Cafés when they restart. We will also gift you a personalised Brick as a thank you.

Please get in touch if you would like more information –

Send email to bishopshullhub@gmail.com

or phone 07500 748609

Car Park

The estimated construction cost for the car park is £15,000, based on the lowest tender received from Landscape Somerset, dated November 2019. Revised tenders
will be obtained in January 2021 to give a fixed cost.
We currently have the following funds secured towards the cost:
1. Ringfenced CIL grant – £7,971.00
2. SW&TC Community Chest Grant – £4,700 (awarded 30/10)
Total – £12,671.00 leaving £2,329.00 to secure.

Thanks for reading, we hope to see you around soon.

The Hub Team

Posted by Bishops Hull Hub in Project Updates, 0 comments
March 2020 Project Update

March 2020 Project Update

Planning Application

  • Planning Application approved on 7/10/ 2019
  • Conditions to be discharged before commencement of work on site in progress
  • Planning application for non-material amendments to scheme, for revised siteworks and porch, submitted in February and approved on 4/3/2020

Construction Drawings / Specification

All drawings and specification complete. Currently waiting for quotations for Building regulation application approval, including, application fee, inspection charges, energy calculations and air permeability testing.

Bishops Hull Hub and Trust Sub-Group Update on Lease

  • The draft sub-lease has been completed and sent to the VH&PFT and SW&TC Solicitor. Waiting for final versions of head and sub lease to be issued for signing.

Construction Costs and Programme

  • The agreed contract sum, (with savings) is £452,556.74, including 5% contingency.
  • The Contractor will be appointed under a standard form of building contract on the basis of the tender figure of £473,042.74, based on the Contract Drawings, and an Architects Instruction will be issued to omit the various agreed savings to reduce the contract figure to £452,556.74.
  • Our Architect has been asked to advise on the most suitable form of standard building contract, to include contractor design as there are sub-contractor design elements, including heating and ventilation, electrical installation and steel frame design.
  • The possible construction programme agreed in principle with R&J Sweet is for the Hub project to start on site in May 2020, with completion in February 2021. The VH&PFT’s preferred date for work to commence is after 28/05/2020, although a compound could be fenced off prior to this date.
  • In addition to the construction costs we will have to fund the professional fees for the administration of the building contract, which have been quoted by our Architects as £10,000. This gives a total project cost of £462,556.74, rounded up to £462,557.00

    Funding and Grant Applications

    • Current secured funding is now as follows
    1. Section 106 fund – £236,755.00.
    2. CIL fund £50,000.00
    3. Garfield Weston Foundation. Approved Grant £15,000.00
    4. Fairfield Trust. Approved Grant £10,000.00
    5. Lottery Reaching Communities. Grant offer of £95,000.00 (towards construction)*
    6. Current Hub funds (fundraising, donations and Buy A Brick) – £8,500.00

         Total secured fund of £415,255.00.

    This leaves a total of £47,302.00 remaining to be secured through grant funding, the Village Appeal or a PC Public Works Loan.

    Applications remaining in progress are:

    1. Bernard Sunley Fund – £15,000. Awaiting decision March / April
    2. Foyle Foundation – £10,000. Awaiting decision April /May
    3. Norman Family Trust – £5,000. Awaiting decision March
    4. Wessex Water Community Fund – £1,500. Awaiting decision March
    5. Waitrose and Tesco funds (One stop declined) – £2,300. Applications submitted

    Total – £33,800.00

    *Note: the lottery offer also provides a separate fund of £18,000 for equipment and £3,080 towards start up revenue funding.

    Additional Fundraising

    • Village Appeal leaflet delivered to all village properties and a thermometer displayed on the village notice board, adjoining the play area, which will be updated as funds are secured.
    • We also continue to hold fundraising events, which will include a variety of village based activities and the regular Hub Café.
    • As current grant applications and funds from the Appeal cannot be guaranteed, our backup plan remains for the Parish Council to obtain a Public Works loan to cover the possible shortfall in grant funding. Amount reduced to max £50,000.00
    • As a condition of the lottery grant we will need to confirm that all our funding is in place and consequently would request that the loan is secured in principle, with any income received from remaining grants and the Appeal, up to commencement of the project, being set against the loan to reduce the amount drawn down.

     

     Professional Fees

    • Our fee schedule has been revised to update estimated fees where confirmed and to include an allowance for the preparation of the more complex head lease and sub lease arrangements. All pre contract professional fees currently remain within our cost allowance.
    Posted by Bishops Hull Hub in Project Updates, 0 comments
    The Hub Village Appeal

    The Hub Village Appeal

    Bishops Hull is a great place to live and we want to make sure we all feel part of it. Having access to a central facility to meet is an important part of this.

    Bishops Hull is a great place to live and we want to make sure we all feel part of it. Having access to a central facility to meet is an important part of this.

    The Church Hall, due to planning restrictions, must be taken down this year and so the village has taken on the project to build the Bishops Hull Hub. A voluntary group of local residents met in March 2017 and formed the charity Bishops Hull Hub Ltd to undertake the tasks of planning and fund-raising for the construction of a new community facility. The final design took into account the 2015 Parish Council village survey and the public open day in July 2017.
    The Bishops Hull Village Hall and Playing Field Trust have supported the venture and have liaised with the relevant councils to enable the Hub to be located beside the Playing Fields Pavilion and the build must commence in 2020 for us to meet grant requirements.
    The Hub will cater for a range of community activities for all ages and provide a place for people to get together, learn, make friends and connections, have fun and most importantly build our community and improve the quality of our lives. A footpath will lead from the new parking area (16 parking spaces) to the Hub.

    There will be a welcoming foyer with accessible toilets, a large Hall (sprung floor) measuring 15m x 8.5m which will seat 85 and a large kitchen with purpose built catering facilities.
    The social benefits of the events run at the Hub cannot be underestimated for the sustainability and integration of our community, both for the increasing number of families moving into the area and the growing elderly population who need social interaction to prolong physical and mental wellbeing. This comes in the form of attending events but also in allowing residents the opportunity to volunteer and add value to our village.
    We envisage that the new facility will become a central meeting place, where information can be made available on village activities and on wider social issues to encourage the formation of self-help groups who will be able to use the hall. We have already been approached by several organisations who could use the Hub to help address local issues of loneliness within our community.

    FUNDING

    How much will it cost?
    Building costs £460,000
    Professional fees (legal & planning) £36,000
    What we need to raise:

    • We have already raised £336,000 through fund raising, personal donations, contributions by the Parish Council and grants.
    • We hope to raise a further £75,000 through outstanding grant applications.
    • We need to raise £75,000 through our Village Appeal by May 2020 to commence the build

    We are asking our local community to work together and support The Hub.

    Just attending one of our events will help towards our fund-raising activities.

    BISHOPS HULL APPEAL
    Please let us know how you could help and we will get in contact.

    Donate a lump sum

    Or you can donate directly via the Bank Account:
    Bishops Hull Hub Ltd, 77-68-05 04969060

    Buy a Brick – A £100 donation will buy you a personalised brick within the build.

    I/We would like to organise a fundraising event – Get in Contact
    Let your imagination run riot – maybe a plant sale, an abseil, a jumble sale or a
    coffee morning. Please let us have your ideas and how you would help.

    Local businesses
    Can you help with the build, decoration or furnishing of the hall or can you
    help sponsor an event.

    Reply using our flyer and give to one of our team at an event, or drop into Bishops Hull post Office

    Posted by Bishops Hull Hub in Project Updates, 0 comments
    January 2020 Update

    January 2020 Update

    Quick Summary

    • All planning details in hand, good progress on all aspects.
    • Progress, is being made with the lease, although the legal side has been slower than anticipated.
    •  Revised construction costs remain in line with previous estimates, after taking into account the cost of additional groundwork and services requirements for the playing
      field site.
    • Funding position – we are delighted to add a £15,000 grant from the Garfield Weston
      Foundation and a recent personal donation of £2,000 from a member of the
      community. This gives us a current total secured funding of £310,255.

      • Fundraising activities continue with a full diary of events with terrific sustained
        enthusiasm from the team.
      • Grant applications made are still under consideration.
      • New initiatives to start imminently, including a Village Appealad
      • In order to provide certainty to secure all existing financial commitments we
        are considering requesting a loan to cover any shortfall and would like to
        explore all opportunities with the Parish Council.

     

    Bishops Hull Hub Plan

    Detailed Report

    Planning Application

    • Planning Application approved on 7th October 2019
    • Conditions to be discharged before commencement of work on site in progress.

    Construction Drawings / Specification

    All drawings and specification complete. Currently waiting for quotations for Building Regulation application approval, including, application fee, inspection charges, energy
    calculations and air permeability testing.

    Bishops Hull Hub and Trust Sub-Group Update on Lease

    • Somerset West & Taunton Council’s Solicitor’s Heads of Terms for head lease and draft head Lease received by  the Village Hall & Playing Field Trust, and sent to the Hub’s solicitor. The sub lease currently being prepared based on Head lease and draft sub lease Heads of Terms.
    • The Lottery fund legal team have confirmed they are willing to accept the sub lease which is in progress.

    Construction Costs and Programme.

    • The revised tender received from R&J Sweet is £473,042.24, including 5% contingency and offering a saving of £16,510 with recommended changes to the specification, which we feel are acceptable. We have also identified a  further saving of £3,000, which can be made on the welfare fittings specification.
      The adjusted contract sum, (with savings) is £452,556.74, including 5% contingency.
    • The additional cost, compared the previously estimated construction cost of £420,000, is due to the change in site from the church hall site to the playing field site, in particular the following:
    1. Change from a level site to a sloping site which requires the levelling of the site, with approx.1M of additional blockwork at the lower end and compaction of filled ground to level the front apron area to the building.
    2. Provision of a new footpath, with lighting, from the village road to the new site.(original site fronting onto church car park)
    3. Additional drainage works, including sewer diversion. (original site served by existing drains to church hall)
    4. New service connections from main road (original site had services in place to church hall)
    5. Additional contract period and related costs due to more extensive drainage and site-works.
    6. Additional security fencing due to more open site location and proximity to school.
    7. The tender figure does not include the provision of the solar panels, which were not included in the previous tender. These can be fitted at a future date subject to future fundraising.
    8. The tender does not include any allowance for any voluntary labour that may be forthcoming during the construction, which may reduce costs.
    9. The revised tender details have been forwarded to the lottery officer, to check that they Do not require us to obtain two further tenders.
    10. The possible construction programme agreed in principle with R&J Sweet is for the Hub project to start on site in May 2020 next year with completion in February 2021, subject
      to securing funding.

    In addition to the construction costs we will have to fund the professional fees for the administration of the building contract, which have been quoted by our Architects as £10,000. This gives a total project cost of £462,556.74, rounded up to £462,557.00

    Funding and Grant Applications

    Current secured funding is now as follows
    1. Section 106 fund – £236,755.00.
    2. CIL fund £50,000.00
    3. Garfield Weston Foundation. Approved Grant £15,000.00
    4. Current Hub funds (fundraising, donations and Buy A Brick) – £8,500.00

    Total secured fund of £310,255.00.

    This leaves a total of £152,302.00 to be secured through grant funding, Hub activities and donations.
    Applications in progress are:

    1. National Lottery reaching communities fund – £75,000. First stage approved. Now in final stage and due for a decision in February. Note: Lottery will not release funds until all required funding is in place.
    2. Bernard Sunley Fund – £15,000. Application acknowledged. Awaiting decision.
    3. Gannett Foundation – £7,500. Application submitted. Awaiting decision.
    4. Fairfield Trust £10,000. Application acknowledged. Awaiting decision.
    5. Small grants (Waitrose, Tesco, One Stop)- £3,300. Applications submitted

    Total – £110,800.00

    The Following additional applications are currently being considered / prepared:

    1. Foyle Foundation – £10,000 (estimate)
    2. Norman Family Trust – £5,000 (estimate)
    3. SC foundation, Somerset Fund – £1,500
    4. Wessex Water Community Fund – £1,500
    5. Dorothy Whitney Elmhirst Trust- £10,000 (estimate)

    Total -£28,000.00
    Summary of funding:

    Remaining funding required – £152,302.00

    Less grants awaiting response- £110,800.00

    Less grant applications being prepared – £28,000.00

    Current Shortfall £13,502.00

    Additional Fundraising

    To counter the current shortfall in grant funding we will be launching a Village Appeal and as we cannot guarantee that all our applications will be successful, based on recent experience, we intend to set a target of £60,000 to be raised by the appeal.

    We will also continue to hold fundraising events, which will include a variety of village based activities and the regular Hub Café.

    As all funds have to be secured in principle before we can claim any grants, including the potential lottery funding, we need to have a backup plan to cover any shortfall in funds, that we may have before the programmed start on site in May 2020. Assuming our lottery application is successful our proposal is to seek a government loan for any shortfall in remaining funds to be financed from the estimated surplus income, calculated from our estimate of Hub income and operating costs.
    Professional Fees

    Our fee schedule has been revised to update estimated fees where confirmed and to include an allowance for the preparation of the more complex head lease and sub lease arrangements. All pre-contract professional fees remain within our cost allowance. An invoice for the Architect’s fees for the completion of the construction drawings and specification has been forwarded to the Parish Council for payment.

    If you have anyfurther questions, please get in touch.

    email – bishopshullhub@gmail.com

    Facebook – https://www.facebook.com/BishopsHullHub/

    or come to our next cafe

    Posted by Bishops Hull Hub in Project Updates, 0 comments
    Planning Permission Granted

    Planning Permission Granted

    Planning has been granted

    Over the past months and years, our wide team has put in a tremendous amount of work to progress this project to build a community hub in Bishops Hull. On the 7th October we achieved a significant mile stone in being granted planning permission from Somerset West and Taunton.

    We would like to thank all those in or community who have supported our project to get us here, we wouldn’t have go this far without the support of everyone.

    We still have great deal of work and fund raising to go, but planning permission opens up a lot of doors to grants and funds.

    Summary of main conditions:

    • Building opening hours – 8am-11pm Mon to Friday. 8am to 12am Sat, Sun and Bank holidays
    • Landscape scheme to be submitted, approved and planted in first planting season after construction of footway
    • Building shall not be used until the car park scheme is completed
    • Programme of access for named archaeologist to be agreed in writing to observe and record all ground disturbance during construction
    • Details of bollard lighting to be agreed

    Please view the planning drawings below.

    This slideshow requires JavaScript.

    Posted by Bishops Hull Hub in Project Updates, 0 comments
    Bishops Hull Hub Update September 2019

    Bishops Hull Hub Update September 2019

    Progress on new Planning Application

    • Planning Application submitted on 9th August, with decision date scheduled for 7th October. Ref 05/19/0033. No objections received to date.
    • The application has been made in the name of Bishops Hull Parish Council with the Bishops Hull Hub acting as Agents.

    Progress on construction Drawings / Specification / Tender

    • The Architects have been appointed to revise the construction drawings and specification, in order to submit a Building Regulations application and to obtain a revised tender from the lowest previous tenderer, R&J Sweet.
    • The lottery has confirmed that a revised tender will be acceptable for the new site provided it is not  significantly different to the original tender figure. If the cost is significantly higher then they will require two additional tenders for comparison.

    Bishops Hull Hub and Trust Sub-Group Update on Lease

    • SW&TC intend to prepare a new 99 year head lease between the Village Hall and playing Field Trust and the Council which will include the provision of a sub lease between the VH&PFT and Bishops Hull Hub to enable the new Hub to be constructed and managed by the BH Hub Trust, with the sub lease generally having the same conditions as the new head lease, except the sub lease has to be for 3 years less, ie 97 years. Both leases will be for a peppercorn rent if requested.
    • The Council’s Solicitor will draw up the draft head Lease and send it to the VH&PFT, and to the Hub’s Solicitor, Nick Francombe, so that he can comment on the lease and  draw up the sub lease accordingly.
    • SW&TC will require the BH Hub to meet the Council’s legal costs up to a maximum of £1500 and we will also have to meet the legal costs of our Solicitor. Our Solicitor will also be required to register both the head lease and the sub-lease at the land registry and to close and remove the surrendered lease form the council’s title (number ST287660).
    • The Lottery fund legal team have confirmed they are willing to accept the sub lease, in respect of our application, if successful, but will obviously need to see the sub lease details in draft form before they can give a clear go ahead.

    Construction Costs

    • The lowest tender figure received for the previous scheme from R&J Sweet has been taken as the base figure for the new proposals, approx. £420,000, including a 5% contingency. It is intended to negotiate a revised figure to include the following revisions:
    1. Revisions to materials to match existing adjoining buildings, Brick walls and profiled concrete tiles to roof.
    2. Provision of a10Kw array of photo-voltaic panels on the southern roof slope.
    3. New foundation details and diversion of existing sewer crossing site.
    4. New siteworks details including provision of new footpath from Bishops hull Hill to the Hub building, paved area and retaining walls adjoining building and relocation of cricket nets.
    • The proposed new fenced parking area has been separated from the building construction costs as this is on SCC owned land and will be subject to separate grant funding with applications to be made jointly by the BH Hub and the VH&PF Trust
    • The revised costs cannot be determined until the revised construction drawings and specification have been completed, scheduled to commence when the planning application has been submitted. To be completed prior to receipt of planning approval.
    • The base figure of £420,000 does not include any additional savings that we may be able to make on materials from local suppliers or allow for any voluntary labour during the construction, which cannot be determined until our Contractor has been appointed.
    • The Lottery have confirmed that they will accept a renegotiated tender figure without going to tender again, as long as the figure is not significantly different from the original lowest tender figure. If it is significantly higher then we will be required to obtain two additional tenders.

      Construction Funding and Grant Applications

    • Currently the Hub has secured £273,000 from Section 106 and CIL funds, which is sufficient to construct the external building shell.
    • The Hub currently has the following applications in progress:
    1. National Lottery reaching communities fund – £75,000. In final stages and scheduled
      to be considered by lottery panel on 3rd October, after which we will have a decision,
      which will be subject to confirmation of planning approval and submission of the final
      technical details and project cost.
    2. Bishop Foxes Educational Foundation -£30,000. A presentation of the revised
      proposals by the Hub to be made to the foundation panel on 16th September 2019.
      Report to follow.
    3. Garfield Weston Fund. – £20,000. Revised application by Community Council for Somerset (CCS), has to be submitted with planning approval, after 7/10.
    4. Bernard Sunley Fund – £15,000. Currently being prepared by CCS, has to be submitted with planning approval, after 7/10.
    5. Gannett Foundation – £7,500. Application to be submitted with planning approval
      after 7/10. Last date for submission 18/10/2019
    6. Elm grant Trust – £5,000 – Application by CCS pending
    7. Adrian Swire charitable Trust – £10,000 – application by CCS pending
    • We are also investigating possible grants for renewable energy with SW&TC and through CCS with the rural Community Energy Fund. Awaiting information.

    Professional Fees

    • The Parish Council’s contribution towards the cost of professional fees has ensured that all costs are now covered for the submission of the new planning application, the revision of the construction drawings / specification, the negotiation of the revised construction cost and the provision of a new lease for the playing field site, allowing a start to be made on site when all matters are resolved.
    • Our fee schedule has been revised to update estimated fees where confirmed and to include an allowance for the preparation of the more complex head lease and sub lease arrangements. See attached revised schedule. Fees remain within our cost allowance.

    Fundraising

    • To counter any shortfall in grant funding for the construction, we continue to run the Hub Café and hold fundraising events and to seek to donations to finance the Hub project. Recent fundraising events include a family quiz and the apple day scheduled for October.
    • Our continuing “Buy a Brick” initiative is gaining momentum and we would like to thank everyone who has contributed, however, we envisage that the start of work on site will encourage further donations to the scheme. Our total for bricks purchased / promised is currently £2,000.
    Posted by Bishops Hull Hub in Fundraising Updates, Project Updates, 0 comments
    Farm Day – Hub Cafe

    Farm Day – Hub Cafe

    Our usual HUB cafe but this month we will be relocating at the local dairy farm, ‘Newley Farm’ where the Venn family have kindly agreed to run tours so we can see the cows and how the milk is made. Perfect for kids old and young! We will have our usual teas, coffees and cakes too of course.#
    See the Facebook event for more details: https://www.facebook.com/events/588855871615663/

    We will also be available to discuss the new location of the Hub to the playing field so please bring your thoughts and questions along.

    Posted by Bishops Hull Hub in Fundraising Updates, 0 comments
    Hub Update on Lease

    Hub Update on Lease

    Please see below for an update on our position with the church and the lease of it’s land. This is a joint statement from both the Church and ourselves. We are currently in the process of finding a new site for our centre and hope to bring you more news on this very soon so please keep checking our Facebook page for more info. We appreciate all your support and feedback so feel free to contact us on IM or email if you have any questions. We will also be hosting our usual Hub Cafe tomorrow 11th May, 10-12 in the church hall so there will be some of us there to answer questions you may have. Many thanks, The Bishops Hull Hub Team.

    ‘The Parochial Church Council (PCC) and Hub Trustees are sorry to announce that the scheme to build a new community centre on the site of the old church hall has had to be abandoned. It is very unfortunate but a conflict of legal requirements makes it impossible to devise a lease agreement satisfactory to all parties involved in the project. This is not due to a lack of goodwill and a great deal of effort has been spent trying to find a mutually acceptable solution. Therefore, the Hub Trustees are now moving on to look at another opportunity in the village with the blessing of the PCC and all church members.’

    Posted by Bishops Hull Hub in Project Updates, 0 comments
    Tim Peake in space (Sold out online)

    Tim Peake in space (Sold out online)

    SOLD OUT ONLINE. TICKETS ON THE DOOR ONLY

    Saturday, 12 January 2019 from 10:00-12:00
    The Village Hall, Bishops Hull Primary School, Bishops Hull, TA1 5EB

    Leading space expert and former Columbus mission-controller Libby Jackson is coming to Taunton to tell us all about Tim Peake’s time in space and the science experiments he did on the ISS.

    Details and updates on our Facebook: https://www.facebook.com/events/261667811207462

    This is a family-friendly event (the talk is suitable for age 4 upwards) and is being hosted by The Hub Cafe in Bishops Hull. Join us for the first half when Libby will give us the low-down on Tim Peake in space, and then take the opportunity to talk to her yourself about space or how to have a career in space. All whilst enjoying a cup of fair-trade coffee and tasty cake!

    There will also be an opportunity for you to purchase her hugely popular book ‘A Galaxy of her Own’, an inspirational book about women who made space travel possible.

    All profits go towards the rebuilding of the Bishops Hull community hall. Tickets can be purchased in advance via our donation page
    https://bhhub.co.uk/donation-page Please email or message us on Facebook us with details of your name and ticket numbers.

    Posted by Bishops Hull Hub in Fundraising Updates, 0 comments